Gallery Coordinator - PT

Posting Date: July 12, 2022

Closing Date: Open until filled


Under the general direction of the Director, University Galleries, the Gallery Coordinator is responsible for the day-to-day operations of the Gallery. The position performs independent professional functions using established University and departmental policies and procedures. This is a part-time (25 hours per week, $22.50 per hour), six-month project position with the possibility for extension funded in part by a grant from the New Jersey State Council for the Arts.


  1. Assists in the design and installation of exhibitions and coordinates shipping arrangements.
  2. Assists in the development and distribution of catalogs and other educational/informative exhibition materials.
  3. Coordinates media relations and utilizes social media to promote gallery exhibitions and programs to students, faculty, and the general public.
  4. Works with Gallery Director to plan and implement public programs and workshops for academic and external audiences.
  5. Assists in the stewardship of the permanent collection of fine art and material culture.
  6. Assists the Gallery Director in the completion of grant-supported activities. Collects and helps compile data for grant reporting.
  7. Conducts exhibition tours upon request.
  8. Helps supervise work-study students and graduate assistants for gallery related duties.
  9. Prepares documents, correspondence, and reports pertaining to gallery operations.
  10. Maintains files, images, and mailing lists relating to gallery exhibitions, programming, contacts, eblasts, etc.
  11. Maintains content on the University Galleries website.
  12. May represent the Gallery Director at meetings and events.
  13. Performs other duties as assigned that are appropriate for the position.


  • MA or MFA in Art, Art History, Arts Administration, Museum Studies, or similar and general knowledge of contemporary art and art history.
  • Proficiency in Microsoft Office applications, Adobe Creative Suite applications, Constant Contact or similar, PastPerfect or similar, dotCMS or similar.
  • Supervisory experience preferred.
  • Excellent oral and written communication skills.
  • Minimum 3 years related professional experience in a gallery or museum.


To apply, submit cover letter and CV/résumé to Director Casey Mathern (

The Clery Act (The Jean Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the University Police Department website at the Clery Act page. A paper copy of this report can be obtained at the University Police Department upon request.

William Paterson University is an equal opportunity employer that actively values and supports diversity among faculty, staff and students. Women, minorities, and members of under-represented groups are encouraged to apply.