Project Administrative Coordinator (PT), Women’s Center

Posting Date: May 8, 2019

Closing Date: Open until filled

William Paterson University is seeking applications for a Project Administrative Coordinator for the Campus Grant Program through the Department of Justice, Office of Violence Against Women (OVW). The Project Administrative Coordinator will assist the Project Director with the day-to-day management and oversight of the DOJ-OVW Campus Grant Program. The position reports to the Director of the Women’s Center.

Responsibilities include but are not limited to: 

  • The development and implementation of program requirements and coordination and management of all grant-related activities.
  • Maintaining collaborative relations with internal and external stakeholders and organizations who have indicated support for the advancement of the project objectives through Memoranda of Understanding (MOU).
  • Conducting baseline assessment, developing detailed timelines for activities, and implementing and tracking progress for project completion.
  • Establishing and implementing a Coordinated Community Response Team (CCRT) with internal/external partners to coordinate grant activities.
  • Ensuring that project objectives are met and outcomes are tracked within the guidelines of the grant.
  • Assisting as needed with the implementation of sexual assault, relationship violence & stalking, campus education, awareness, and prevention programs and trainings; and mandatory education compliance tracking.
  • Coordinating all grant data collection and information compiling.
  • Tracking grant expenditures and grant budget management, working closely with the WP finance department.
  • Preparing all necessary compliance documentation for submission of semi-annual reports on the progress of the grant using the U.S. Department of Justice’s Grant Management System.
  • Planning the meetings of the Coordinated Community Response Team (CCRT) preparing all meeting agendas and handouts, and maintaining meeting minutes.
  • Coordinating and making travel and other arrangements for the Project Director and designated CCRT member’s attendance to yearly Technical Training Institutes, scheduled webinars and any other required meetings and trainings.


Required Qualifications:

  • Bachelor’s degree in the humanities and social sciences fields.
  • Excellent organizational and planning skills and strong attention to detail.
  • Prior experience working in an administrative capacity that included gathering data, compiling information, and preparing reports.
  • Technical proficiency using a computer and software applications such as Microsoft Office Suite.
  • Ability to work under strict deadlines and changing priorities with minimal supervision.
  • Excellent oral and written communication skills.
  • Excellent interpersonal skills, professionalism, and ability to maintain confidentiality.

Preferred Qualifications:

  • Master's degree in the humanities and social sciences fields.
  • Prior experience with OVW Campus Grant Program.
  • Prior experience working in an administrative capacity that included managing budgets and tracking financial expenditures.
  • Prior experience working in higher education student affairs and/or health education with young adults.
  • Ability to work effectively with staff, students, administration and the community, including individuals of diverse backgrounds, life experiences and abilities.
  • Work experience and/or general knowledge of sexual assault, domestic/dating violence and stalking; and accepted practices in violence prevention.

The Project Administrative Coordinator will work 20 hours per week with a salary of $18,000 annually. ($18.75/hr.)

Please submit a cover letter, current resume, and the names/contact information for three professional references via email to Dr. Librada Sánchez, Director at For additional information about the University visit www.


The Clery Act (The Jean Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the University Police Department website at the Clery Act page. A paper copy of this report can be obtained at the University Police Department upon request.

William Paterson University is an equal opportunity employer that actively values and supports diversity among faculty, staff and students. Women, minorities, and members of under-represented groups are encouraged to apply.