Director of Post-Award Grants Administration

Posting Date: March 29, 2018

Closing Date: Open Until Filled

Invitation to Apply: 

William Paterson University’s Business Services invites applications for a Director of Post-Award Grants Administration.

William Paterson University is the third most diverse public university in New Jersey. As a longstanding member of the Hispanic Association of Colleges and Universities (HACU), we have been designated by the US Department of Education as a Hispanic-Serving Institution. The University offers more than 250 undergraduate and graduate academic programs that range from liberal arts and sciences to pre-professional and professional programs; it enrolls nearly 11,000 students from across the country and from over 40 nations. The University is situated on a beautiful, 370-acre suburban campus in Wayne, New Jersey, just twenty miles west of New York City.

Opportunities to Contribute:  The Director of Post-Award Grants plays a vital role in the success of grants and research programs. By engaging actively with the Office of Sponsored Programs, Principal Investigators, and administrators throughout the University, the role ensures that sponsored programs are executed in accordance with the established budgets, grant awards, and Uniform Guidance. Interacting with colleagues in the Office of the Controller and HR/Payroll, this role contributes to the University’s excellent reputation by ensuring outstanding research compliance. By upholding productive relationships across campus and providing the guidance to achieve compliance success, the role makes a critical contribution to the success and growth of the University’s sponsored programs activities.

Principal Responsibilities:

• Develop and maintain post-award grants policy and procedures.
• Administers post-award grant activities and works closely with pre-award personnel, Principal Investigators, and fiscal administrators.
• Serves as University expert on Uniform Guidance and other regulatory rules, including Generally Accepted Accounting Procedures (GAAP) and Government Accounting Standards Board (GASB) as they relate to post-awards grant administration and ensure compliance with all grant regulatory requirements.
• Evaluate post-award grant processes and systems and lead initiatives where re-engineering is relevant to the establishment of best practices.
• Promote and maintain excellent relationships with faculty, administrative staff, and Office of Sponsored Programs
• Provide training and guidance to faculty and administrators regarding grant expenditure and salary allocations.
• Provide excellent and efficient customer service to Principal Investigators and grant fiscal administrators.
• Maintain authoritative knowledge of Uniform Guidance and other relevant grant regulatory requirements. Apply knowledge to the interpretation and analysis of grant documents.
• Regularly and consistently monitor fiscal activity on all grants for cost and salary allocation compliance.
• Develop, maintain, and monitor analytic reports that evaluate the University’s total grant portfolio.
• Ensure timely close-out of completed grants, including development of a monitoring and reporting process to facilitate completion of grants by their period-end dates.
• Respond to external and internal audit requests, ensuring that comprehensive and well-organized documentation is readily available to support all requests.
• Perform meaningful pre-award review of grant proposals, engaging with Office of Sponsored Programs and identifying potential red flags or special compliance circumstances prior to University commitment.
• Prepare grant setups in Banner, grant budget entries, journal entries, and payroll reallocations.
• Perform analysis and journal entries for allowable indirect cost charges to grants.
• Initiate, prepare and submit grant financial reports (interim and final) and invoices to sponsors on a timely basis.
• Prepare annual SEFA and SESA reports.
• Attend grant kick-off meetings and provide necessary training, guidance and communications designed to ensure best practice participation by Principal Investigators and their fiscal administrators.

   

Required Qualifications:  

• Bachelor’s degree in accounting, finance, or related field.
• Five years related experience. Must include experience with Federal grants and post-award grants administration, analysis and reconciliation of grant accounts.
• Extensive knowledge of fund accounting, grants accounting, and all aspects of post-award grants administration.
• Excellent planning, analytical and problem solving skills.
• Ability to communicate complex information (financial, legal and regulatory) to a diverse population, both verbally and in writing.
• Must possess diplomacy, confidentiality, and strong relationship building skills.
• Extensive proficiency with Microsoft Word and Excel; and ability to use and execute advanced Excel functions to work with complex data.
• Strong computer, systems and technology proficiency, including experience with major ERP system such as Banner.

Invitation to apply:

Please click to Apply for the position.

Interested candidates will be prompted to:

Complete an application 

Submit a cover letter and resume

Provide names/contacts of three professional references.  

 Submission of all documents listed above is required for consideration.

If you have any general questions related to this search please email talent@wpunj.edu.

The Clery Act (The Jean Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the University Police Department website at the Clery Act page. A paper copy of this report can be obtained at the University Police Department upon request.

William Paterson University is an equal opportunity employer that actively values and supports diversity among faculty, staff and students. Women, minorities, and members of under-represented groups are encouraged to apply.